How do you analyze a complex file with AI?

What makes a file hard to keep track of?

Size, first of all: a contract and its amendments, a client account open for three years, a construction project, a regulatory filing. Hundreds of pages nobody has time to reread end to end.

Then the information is scattered. Some of it is in documents, some in email, and some in the head of whoever handled the file before you.

What's in the summary?

One page you can read in a few minutes before a meeting or a call:

• the essentials: who the parties are, what is being asked, where things stand;
• for every point, the document it came from;
• inconsistencies: an amount that changes from one document to the next, a date that doesn't line up;
• deadlines and commitments made;
• what's missing: a document that was expected and never arrived, a question that never got an answer.

Why does every point have a source?

A summary without sources has to be taken on faith, and on a file that commits your company, that's a risk.

With the source, you open the passage that matters and only that one. You check a clause or a figure by reading one page instead of a hundred.

Email and documents, read together?

Yes. The agent reads your folders in SharePoint, OneDrive or Dropbox, in read-only mode. Your email and business tools get a custom connection.

Each document is linked to the others by client, project and team, in the language of your business. The email that moved a date sits next to the contract it changed.

What about the mental load?

What wears you down on a heavy file is keeping it all in your head: the date of the amendment, the figure that changed, what someone promised in an email six months ago.

The agent keeps track for you. When you pick the file back up, you ask it "where do we stand?" or "what changed since the last meeting?", in the Saména app, or from Claude, ChatGPT or Copilot.

What stays with the person handling the file?

Judgment: what really matters, how to respond, what to decide. The agent reads and pulls things together; the decisions stay yours.

If it drafts a memo, a letter or a presentation from the summary, in Word or PowerPoint, a person reviews it. Nothing goes out without a human signing off.

Who builds this agent?

Saména's engineers, Télécom Paris graduates who specialize in artificial intelligence. They start by looking at how your files live: where they're stored, who handles them, what gets lost along the way. They find where an agent takes weight off your team, then build it on your tools.

Two weeks after the first call, a first agent is running. A dedicated contact then keeps it current as your files and teams change.

Frequently asked

Which AI should we use to analyze documents?

For one or two documents, an assistant like ChatGPT, Claude or Copilot on a company account is enough: you upload the files and it summarizes. When the file runs to dozens of documents and emails, with more arriving every week, an agent connected to where your files live reads everything and cites the source of each point. You choose the model: Claude, models from OpenAI, or Mistral if you prefer a French model. They run in Europe and keep none of your data.

Does the agent read the whole file?

It reads the documents in the file you give it access to, email included, and every point in the summary links back to the one it came from.

Can we trust the summary?

Every point links to the document it came from. Check the passages that drive your decision before you act.

Are our files copied over to Saména?

No. Saména reads your folders in read-only mode, where they already live, and doesn't keep any files. What the agent builds from them is encrypted with a key unique to your company, on servers in France, and can be deleted on request.

Will our documents be used to train an AI?

No. The model you choose (Claude, models from OpenAI or Mistral) runs in Europe and retains none of your data.

How much does it cost?

A one-time setup fee based on the volume of your documents, then a monthly subscription for the whole company, with unlimited users. We go over pricing on the free 30-minute discovery call, with no commitment.